No matter the department, your business always has ongoing and planned projects. In IT they could be as small as introducing a public cloud platform, or a large one like migrating all your data from four servers onto one. To make sure any project goes off without a hitch, you must have proper project management. Consider these four points when planning your next project.
PRO MANAGEMENT TIPS
Understand What You Need
The first part of proper project management is understanding what your company looks to accomplish with the new project. You’ll need to strategize how you’ll meet the goals you set. By doing this, you’ll mitigate the rate of failure. Here are some questions you should ask before getting started.
- What is the best result from undertaking the project?
- What are the project’s potential benefits?
- Will this project affect the ability for multiple departments to continue operations as normal?
- Will the project affect your relationships with clients/prospects?
- How much, if any, downtime will the project cause?
- Does your staff need to be informed about the status of the project?
Planning for Delays
There are a variety of issues that can cause delays in a project. At some point in the duration of the project, something will happen that wasn’t planned for. This delay will set the whole timeline back. To make sure that your project doesn’t affect more people than it has to, plan for a delay or two to happen. Anticipating these delays give your team to work out all the issues. This will go a long way toward reaching the goal. And if you go through the whole project without any delays, you’ll come in under budget and under time. A win/win for everyone in the business.
Measuring Progress and Hitting Benchmarks
Any successful project management strategy has some way of measuring the progress of a project. When it comes to large IT projects, it might be difficult to gauge the success along the way. To make this easier, you could break up a project and set clear benchmarks for each section. There is a lot that goes into any IT project, including budget, timeline, and unforeseen inefficiencies. Setting up a system to see where you are at with these in a project is a must. The use of key performance indicators (KPIs) can substantially improve your overall understanding of the project. IT Support Guys uses some of the following metrics when performing our IT projects:
- Actual cost
- Cost Variance
- Earned Value
- Planned Value
- Return on Investment
For a project to be successful, communication must be open and often. The project manager is meant to manage the project. It depends on the manager, but there are some out there that only believe members of the project team only need to be concerned with their specific task. In our experience, having the team fully invested in the success of the project leads to better results. Moreover, if the project has an effect on multiple facets of your business, communication is essential to ensure you aren’t hit with profit-killing downtime in moments when it is not completely expected.
There are many pieces of software currently on the market to help project managers run efficient projects. They have integrated options to ensure that communication is maintained and benchmarks are hit. These programs can make sure your team is keeping forward momentum, as it is essential to a project’s success.
Like most situations, an IT project will have unforeseen issues. To keep these issues from become problems that can cost your organization dearly, consider reaching out to the IT professionals at IT Support Guys. Our technicians understand just how much technology means to the modern business and can help consult you on how to get what you need done right. To learn more, call us today at 855-4IT-GUYS (855-448-4897).