Everyone is used to passwords for new online accounts or to access their phone or desktop. And for the longest time, having a single password was enough to keep your data and information protected. That’s not the case anymore. As technology has advanced, hackers have found new ways to gain access to password protected material. They have started to take advantage of some powerful solutions. One tool forces its way into accounts with software that rapidly guesses thousands of passwords per second. This makes it very difficult to prepare you and your business for them. How can you ensure your company’s information is kept safe? The first step is to take a look at your password strategies, including implementing two-factor authentication.
To get started, let’s review the best practices for creating a password. These include the following:
- Use complex passwords: You want your password to be as difficult to guess as possible. To do this, you’ll want your password to include a string of letters, numbers, and symbols. Mixing in capital and lower-case letters adds to the complexity. You’ll want to keep it as random as possible. Don’t include any specific words or phrases, such as names or dates. Anything to make it difficult for the password to be guessed by a hacker.
- Use different passwords for each account: With so many accounts, it seems easy to get into the habit of using one password for all of them. After all, one password is easier to remember than multiple ones. But using the same password over and over leaves your data at risk. A hacker will just need to figure it out once, and then has access to every account you have. Using multiple passwords will at least keep most of your information safe if the password were to fall into the wrong hands. The problem with this is that it is difficult to remember multiple, complex passwords. This leads us to our next practice.
- Use a password manager: You’ve created a complex password for each account you have. Depending on how many passwords you have, it can be somewhat difficult to remember each of them, let alone what account they go to. It’s tempting to jot them down on a piece of paper and put it away in a drawer or bag. Do not do this! You’ve taken the time to protect all your accounts with complex passwords; you don’t want that time wasted by losing that piece of paper and someone having access to all your information. This is when a password manager comes in handy. A password manager acts as a vault for all your passwords. Keeping them safe and available when you need them. You’ll only need one password to access them all. Just make sure you don’t write that password on a piece of paper either.
Each of these password practices is a step in the right direction for robust network security, but even these might not be strong enough. Hackers don’t stop trying to crack passwords; even the most complex passwords aren’t safe when someone is dead-set on breaking in. To add even more security to accounts and information, your company needs to implement two-factor authentication.
Two-factor authentication means to access an account or network you will need a secondary credential. When you enter your password, you will receive a code, either through text or email. You will then enter the code and be given access to the account. The idea of two-factor authentication is that the code will only be received by the person with the device. It would be challenging for a hacker to have this kind of access. These codes aren’t the only type of two-factor authentication. Advancements in technology have allowed companies to utilize biometrics and near field communication (NFC) for even more personal credentials. If a hacker finds it hard to get a hold of the code sent through text message, just imagine the difficulty of getting a fingerprint.
No data or information is worth keeping unprotected. Setting up two-factor authentication within your company is one of the easiest things you can add to your network security toolbox. The professionals at IT Support Guys will be able to get your business set-up and ready to protect your network. Speak with a specialist today at 855-4IT-GUYS (855-448-4897).